1. Background

This privacy notice lets you know what happens to any personal data that you give to us, or any that we may collect from or about you. It applies to all products and services, and instances where we collect your personal data.

This privacy notice applies to personal information processed by or on behalf of Bay Publishing Ltd

Changes to this privacy notice

We may change this privacy notice from time to time by updating this page in order to reflect changes in the law and/or our privacy practices. We encourage you to check this privacy notice for changes whenever you visit our website.

Bay Publishing Ltd

We are Bay Publishing Ltd, 1 Oxford Court, The Granby, Weymouth, Dorset, DT4 9GH. We are a data controller of your personal data.

2. What kinds of personal information about you do we process?

Personal data means information which identifies you and relates to your as an individual. Bay Publishing Ltd will collect, store and use your relevant personal data for various reasons in connection with the services we provide for you. Personal information that we will process in connection with all of our services on a day to day basis may include:

• Personal contact details (including name, title, full name, home address, personal telephone numbers and/or e-mail address);
• Your date of birth, gender, National Insurance number and/or age;
• Your nationality, (if needed for the service);
• Information gathered through correspondence with us;
• Previous services, details of previous matters (and details related to this); and
• Information we obtained from third parties relevant to your service

The personal data we collect and process will depend on the service you are provided through us. The above list is not an exhaustive list and there may be other relevant data that Bay Publishing Ltd will collect and store in relation to the context of the relationship.

We will update this notice from time to time to reflect any changes in the category of data we will be collecting.

3. What is the source of your personal information?

We’ll collect personal information from a number of general sources including (but not limited to) the following:

• From you directly;
• From our websites, advertising and/or other marketing means;
• From networking events

Again the above list is not an exhaustive list and there may be other relevant sources that Bay Publishing Ltd will collect and store data from. We will update this notice from time to time to reflect any changes in the sources we collect data from.

4. What are the legal grounds for our processing of your personal information?

Bay Publishing Ltd will use your personal information on one of the following legal bases:

1. To perform a contract, such as engaging with an individual or company to provide our services;
2. Where we consider the use of your data within reasonable expectations, having minimal impact on your privacy and necessary to fulfil our legitimate interests.

We have set out below the main purposes for which your personal data may be processed which include (but are not limited to):

• Identifying you as a client;
• Providing advert designs;
• Providing website designs;
• Designing email marketing;
• Hosting websites, or apps;
• SEO campaigning;
• Marketing purposes;
• Providing products;
• Providing information to our insurers;
• Providing access to our files for audit, review or other quality assurance checks by our regulations, auditors, professional advisers, governmental bodies;
• Day to day operations for our business. For this we may use third party service providers for example procurement services, IT service providers, recruitment consultants); and
• Development and/or tendering in relation to our services

Again this list in not exhaustive and Bay Publishing Ltd may undertake additional processing of personal data in line with the purposes set out above. We will update the notice to reflect any changes to the purposes for which your personal data is processed.

5. When do we share your personal information with other organisations?

We may share your personal data with other parties in certain circumstances and where it is necessary to achieve the purposes detailed above or to comply with a legal or regulatory obligation or otherwise in pursuit of our legitimate business interests as follows:

• Our business contracts;
• Service and/or product providers;
• People who are involved in contracts and transactions we are working on (for example other businesses/individuals our clients are contracting or working with);
• Service providers (IT service providers); and
• Our regulators, insurers, professional advisers or governmental bodies (for example the Solicitor Regulation Authority).
• Auditors namely ABC – their privacy policy is available at www.abc.org.uk/privacy-policy.

In these circumstances we will ensure that we have an agreement with that party to govern the proper use and protection of your data.

We’re based in the UK but sometimes your personal information may be transferred outside the European Economic Area. If we do so we’ll make sure that suitable safeguards are in place, for example by using approved contractual agreements, unless certain exceptions apply.

For how long is your personal data being retained by us?

Bay Publishing Ltd.’s policy is to retain personal data for only as long as is needed to fulfil the purposes for which it was collected or otherwise in accordance with applicable jurisdictional laws and/or regulations and/or business continuity purposes.

Bay Publishing Ltd will typically retain data for as long as the business relationship is continuing and/or to comply with jurisdictional laws or regulations and/or business continuity purposes:

Unless there is any other valid legal reason to retain it, all matter files will usually be destroyed at approximately 6 years after the service has concluded.

6. What are your rights under data protection laws?

Bay Publishing Ltd will always process your personal data in accordance with our obligations, our rights and your rights.

In certain circumstances, you have the right to seek the erasure (“the right to be forgotten”) or the right to have your personal data corrected if it is inaccurate. You have the right to object to particular aspects of how your data is processed, to restrict the processing of your personal data and you have the right to move, copy of transfer your personal data to another party in a commonly used format.

You have a separate right of access to your personal data processed by Bay Publishing Ltd. you may be asked for information to confirm your identity and/or assist Bay Publishing Ltd to locate the data you are seeking as part of our response to your request. If you wish to exercise your right of access please contact the senior partner at our office with your request.

You have the right to raise any concerns about how your personal data is being processed to the Information Commissioner’s Office which enforces data protection laws. You can contact them by going on the website: https://ico.org.uk/ or alternatively calling them on 0303 123 1113.

Contact Us

If you have any questions about this privacy notice, or if you wish to exercise your rights or contact the company, you can write to Bay Publishing Ltd at 1 Oxford Court, The Granby, Weymouth, Dorset, DT4 9GH.